Are you planning to go on vacation but worried about missing important emails? Don’t worry, Outlook 365 has got you covered.
With just a few simple steps, you can set a vacation message in Outlook 365 and let your contacts know that you won’t be available for a certain period of time. In this tutorial, we’ll guide you through the process of setting up an automatic vacation message in Outlook 365.
Step 1: Sign in to your Outlook account
Firstly, sign in to your Outlook 365 account by visiting the official website and entering your login credentials. Once you’ve successfully logged in, click on the gear icon located at the top-right corner of the screen.
Step 2: Access Automatic Replies
Clicking on the gear icon will open a drop-down menu where you need to select “View all Outlook settings” at the bottom. Then click on “Mail” followed by “Automatic replies”.
Setting Up Automatic Replies
Step 3: Turn on Automatic Replies
The automatic replies feature allows you to set up an automatic response message for incoming emails. To turn it on, tick the box next to “Turn on automatic replies”.
Step 4: Set Duration
Next, select the duration for which you want your vacation message to be active. You can either choose a specific start and end date or simply check the box next to “Send replies only during this time period” and set the start and end date accordingly.
Creating Your Vacation Message
Step 5: Compose Your Message
Now it’s time to create your vacation message. In the text box provided, type in your custom message. Make sure it’s professional and informative enough so that your contacts are aware of when they can expect a response from you.
Step 6: Customize Further
You can further customize your message by selecting the checkboxes under “Inside My Organization” and “Outside My Organization”. This will determine who receives your vacation message.
Additional Options
Step 7: Additional Settings
If you wish, you can also select additional settings like “Only send during work hours” or “Decline new invitations during this period”. Once you’re done customizing your automatic reply, click on “Save”.
Conclusion
Now that you’ve successfully set up your vacation message in Outlook 365, you can enjoy your time off without worrying about missing any important emails. Remember to turn off the automatic replies feature once you’re back to work by simply repeating the above steps and unticking the box next to “Turn on automatic replies”. We hope this tutorial was helpful in guiding you through the process of setting up an automatic vacation message in Outlook 365.