If you’re planning to go on a vacation and won’t be able to check your emails, it’s important to set up a vacation responder. A vacation responder is an automated email that will let your contacts know that you are away and when you will return. Here’s how to write one:
Step 1: Choose the right tone
When writing a vacation responder, it’s important to choose the right tone. You want to let people know that you’re away without sounding unprofessional or rude. Begin with a friendly greeting and thank them for their email.
Example:
Hello,
Thank you for your email.
Step 2: Let them know you’re away
The next step is to let people know that you’re away and when they can expect a response from you. Be clear about the dates so there is no confusion.
Example:
I am currently out of the office on vacation and will not be checking my emails until [insert date].
Step 3: Offer alternatives
If there is someone else who can help with their inquiry while you’re away, provide their contact information in case of urgent matters. If not, let them know that you will get back to them as soon as possible upon your return.
Example:
- If this is urgent, please contact [insert name] at [insert email/phone number].
- If your matter can wait until my return, I will respond as soon as possible.
Step 4: End with a closing statement
End your vacation responder with a closing statement. Thank them for their understanding and let them know that you’re looking forward to getting back to business upon your return.
Example:
Thank you for your understanding and I look forward to getting back to business upon my return.
Conclusion
A vacation responder is an important tool to use when you’re going on vacation. By following these simple steps, you can create a friendly and professional message that will let your contacts know that you’re away and when they can expect a response from you. Happy vacationing!