If you’re planning a vacation, having a shared calendar can help ensure that everyone knows when you’ll be away and can plan accordingly. In SharePoint, creating a vacation calendar is easy and can be accessed by anyone who has permission to view it.
Step 1: Create a New Calendar
To create a new calendar in SharePoint, navigate to the site where you want to add the calendar. From there, click on the gear icon in the upper right-hand corner of the page and select “Add an app.”
In the “Add an app” window, select “Calendar” and give your new calendar a name. Click “Create” to add the new calendar to your site.
Tip: If you want to keep your vacation calendar separate from other calendars on your site, consider creating a new sub-site specifically for vacations.
Step 2: Customize Your Calendar
Once you’ve created your new vacation calendar, you can customize it to fit your needs. To do this, click on the gear icon in the upper right-hand corner of the page and select “List Settings.”
From here, you can change settings such as the title, description, and permissions for your calendar. You can also choose which columns should be displayed on your calendar view.
Add Columns for Vacation Information
By default, SharePoint calendars include columns for start time, end time, location, and description. However, if you’re creating a vacation calendar, there may be other pieces of information that are important to track.
To add additional columns to your vacation calendar:
- Click on “List Settings” from the gear menu.
- Select “Create Column.”
- Give your column a name (e.g., “Employee Name” or “Vacation Type”) and select the type of information that should be stored in the column (e., “Single line of text” or “Choice”).
- Click “OK” to save your new column.
Step 3: Add Vacation Events to Your Calendar
Once you’ve customized your vacation calendar, you can start adding vacation events. To do this, click on your calendar and select the date range for your vacation.
From here, you can enter information such as the employee name, vacation type, start and end dates, and any notes that may be relevant.
Tip: Consider using different colors for different types of vacations (e., green for personal vacations and red for sick leave) to make it easier to quickly identify different types of events on your calendar.
Step 4: Share Your Vacation Calendar
Now that you’ve created your vacation calendar and added events, it’s time to share it with others. To do this:
- Select your vacation calendar from the left-hand navigation menu.
- Click on the gear icon in the upper right-hand corner of the page and select “Calendar Settings. “
- Scroll down to the “Permissions for this list” section and click on “Stop Inheriting Permissions.
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- Select “Grant Permissions. “
- Add users or groups who should be able to view or edit your vacation calendar.
In Conclusion
Creating a vacation calendar in SharePoint is a simple process that can help keep everyone informed about upcoming vacations. By customizing columns and adding color coding, you can make sure that important details are easy to find at a glance. And by sharing permissions with others, you can ensure that everyone has access to the information they need.