Are you planning a vacation or taking some time off work? Don’t forget to set up an autoreply in Outlook for Windows.
This feature can save you time by automatically sending a pre-written message to anyone who emails you during your absence. Here’s how to set it up:
Step 1: Open Outlook
First, open Microsoft Outlook on your Windows computer. Once you’re in the app, click on the “File” tab located in the top left-hand corner.
Step 2: Click on “Automatic Replies”
After clicking on the “File” tab, look for the “Automatic Replies (Out of Office)” option and click on it.
Step 3: Choose Your Settings
In the “Automatic Replies” window that opens up, select the option that says “Send automatic replies.” You can also choose whether you want the reply to be sent only to people within your organization or to anyone who emails you.
Setting a Time Range
If you want your autoreply to be sent only during specific dates, select the “Only send during this time range” option and choose your start and end date.
Writing Your Message
Now it’s time to write your message. In the text box labeled “Inside My Organization,” type in the message that you’d like people within your organization to receive when they email you during your absence.
If you also want people outside of your organization to receive an autoreply, select the checkbox labeled “Outside My Organization” and type in a separate message for them.
Note: Be sure to include any important information such as when they can expect a response from you or who they can contact in case of an emergency.
Step 4: Save Your Settings
Once you finish writing your messages, click on the “OK” button to save your settings and activate your autoreply.
You’re all set! Now anyone who emails you during your absence will receive an automatic reply with the message you wrote. When you return to work, simply follow these steps again and turn off your autoreply.
In Conclusion
Setting up an autoreply in Outlook for Windows is a simple and efficient way to manage your inbox during vacation or time off. By following these steps and customizing your messages, you can ensure that people know when they can expect a response from you and who they can contact in case of an emergency.