What Qualifies Business Travel?

By Anna Duncan

Business travel is an important part of many companies’ operations. It allows for employees to attend conferences, meet with clients, and attend other important events. But it can also be expensive and time consuming, so it is important to ensure that business travel is necessary and justified.

In order to qualify as a legitimate business expense, the travel must be related to the company’s operations or activities.

This means that the trip must be directly related to the purpose of the business, such as attending a conference or meeting with an important client. Any leisure activities should not be included in a business trip – these should be paid for separately by employees if they choose to partake in them.

When planning a business trip, employers should outline the purpose of the trip and all associated costs upfront. This includes airfare, hotel accommodations, meals and other associated expenses. Employers should also consider alternative modes of transportation when possible – for example if there are multiple destinations on the same trip it might be more cost effective to use rail or bus instead of flying.

When calculating any associated costs for a business trip employers should factor in any extra costs such as taxes, fees and tips as well as any potential risks associated with travelling such as medical insurance in case of emergency.

Employers should also take into consideration how long the employee will need to stay away from home. If there are multiple locations on one trip then employers may consider having employees stay at one location for an extended period rather than changing locations frequently.


In order for business travel expenses to qualify as legitimate expenses they must be related directly to the purpose of the company’s operations or activities. All associated costs including airfare, accommodation and meals must be accounted for and employers should take into consideration any potential risks associated with travelling such as medical insurance in case of emergency. With proper planning and consideration, businesses can ensure that their employees are able to make productive use out of their business trips while minimizing costs.